Accounts Payable Specialist OTC/Rx Consumer Healthcare

Job Title:
Accounts Payable Specialist OTC/Rx Consumer Healthcare
Job Location:
Position Level:
Position Report To:
Position Responsibilities:

Position Summary - Seeking an Accounts Payable Specialist to join our accounting and finance team. The A/P Specialist will report to the Controller and be responsible for processing incoming invoices for payment according to the departments policies and procedures.

Duties - The Accounts Payable Specialist is responsible for the Accounts Payable function for the client.  The A/P Specialist will collect, verify, and accurately record all invoices, make timely payments and be responsible for vendor inquiries. Including but not limited to the following:

  • Verify proper approval and coding of invoices, wire transfers and expense reports and enter into the accounting system.
  • Thoroughly understand 3-way match process as it pertains to invoices, purchase orders and receipts.
  • Communicate with vendors, purchasing and/or receiving regarding invoice discrepancies.
  • Prepare checks for payment and perform bi-weekly check runs.
  • Send out signed checks to vendors.
  • Monitor credits due from vendors.
  • Maintain vendor set up files including 1099 information for year-end reporting and filing.
  • Ensure W-9 forms are received for new and active vendors.
  • Responsible for filing paid bills, expense reports and commission reports.
  • Performs other related duties as assigned.
Percent Travel:
Direct Reports:
Experience Required:

Qualifications and Skills:

  • Must have a minimum of three years related AP work experience.
  • Maintain a sense of urgency and ability to work with and meet deadlines.
  • Attention to detail and commitment to a high level of accuracy.
  • Can identify and resolve problems in a timely and skillful manner.
  • Ability to work independently.
  • Willingness to establish and maintain effective working relationships at all levels of the organization.
  • Excellent interpersonal skills and team orientation
  • Proficient in MS Excel and Word. Knowledge of Macola 10 a plus. 
Education Required:
BS/BA pref.
Other Remarks:
Due to covid 19 interviews will be via webcam.